Reserve a City Facility — Complete and submit the Facility Use Agreement

Facility Use

Reservations are first-come, first-served and not final until approved and all fees are paid.

1) Check Availability

Call City Hall to confirm your date and preferred space.

City Hall (575) 472-3404

2) Complete the Agreement

Download the PDF and fill in Renter Info, Event Details, Facility selection, and totals. Sign the form.

Includes rates & deposits Conditions of Use

3) Submit Your Packet

Email your signed form (and insurance if required) or bring it to City Hall.

Emaildocs@santarosanm.gov In Person244 S. 4th St., Santa Rosa, NM 88435

What You Can Reserve

Parks & Outdoor: Park Lake (East/West), West Side Park, Perch Lake, Courtyard Gazebo, etc.
Sports Areas: Park Lake Field, Softball Complex
Event Venues: BH Convention Center, Multi-Use Facility, Ilfeld Warehouse, Civic Center Room, Gymnasium

Prohibited: Alcohol, fireworks, firearms, and glass (unless specifically allowed by ordinance/permit). Keep a signed copy of your agreement at the event.

Fees, Deposits & Keys

Deposits are due at submittal and refundable if the facility is left clean/undamaged.
Rental fees are due 10 business days before the event.
Key deposit (when applicable): $5; return keys the first workday after your event.
Some events may require liability insurance naming the City as additional insured.

A facility is considered rented only after your completed form is received, required fees/deposits are paid, all required documents are provided, and the City issues written approval.

How to Fill & Submit the PDF

Windows (PC)

Download Adobe Acrobat Reader (free) and install it.
Click Download Facility Use Agreement (PDF) and save it.
Open with Adobe Acrobat Reader and fill in all fields.
Sign using “Fill & Sign” or print, sign, and scan.
Save and email to docs@santarosanm.gov or submit in person.

iPhone (iOS)

Install Adobe Fill & Sign from the App Store.
Download the PDF → Share → Save to Files.
Open with Fill & Sign, complete all fields, add your signature.
Save and email to docs@santarosanm.gov.

Android

Install Adobe Fill & Sign from Google Play.
Download and open the PDF with Fill & Sign or Acrobat.
Complete all fields and add your signature.
Save and email to docs@santarosanm.gov.

FAQ

Do I need insurance?

Some events require liability insurance naming the City of Santa Rosa as additional insured. If required, include the certificate with your packet.

When are rental fees and deposits due?

Deposits are due when you submit your form. Rental fees are due 10 business days before the event.

How do keys work?

A $5 key deposit may apply. Pick up keys before your event and return them the first workday after.

Park hours and setup rules?

Park hours are generally 7:00 a.m.–10:00 p.m. Avoid glitter/confetti; don’t use staples, nails, spray paint, or paint on City property.

How long can I keep a recurring reservation?

Ongoing or recurring reservations are valid for up to six months at a time.

Tip: If you need to change or cancel your reservation, contact City Hall at (575) 472-3404.